What is CR29 Form and How to Complete it Correctly
How to Download and Fill the CR29 Form in Kenya
If you are running a company in Kenya, you need to file an annual return every year with the Companies Registry. This is a legal requirement that helps to keep your company information up to date and compliant with the Companies Act, 2015. One of the documents that you need to file as part of your annual return is the CR29 Form. In this article, we will explain what the CR29 Form is, why you need to file it, who should file it, how to download it, how to fill it, and how to submit it.
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What is the CR29 Form?
The CR29 Form is an annual return form that contains information about your company's details, directors, secretaries, share capital, and shareholders. It is also known as Form CR29 or Annual Return [Section 705 of the Companies Act, 2015]. The form has four parts:
Part 1: Company details - This part includes information such as your company number, name, business name (if any), return date, company type, principal business activities, and registered office address.
Part 2: Directors and secretaries - This part includes information such as the names, service addresses, nationalities, countries of residence, occupations, and dates of birth of your individual directors and alternate directors. It also includes information such as the corporate names, registered addresses, legal forms, governing laws, countries of registration, registers, and registration numbers of your corporate directors and alternate corporate directors.
Part 3: Share capital and shareholders - This part includes information such as the total number of shares issued by your company, the nominal value of each share, the amount paid up on each share, the class of shares (if any), the rights attached to each class of shares (if any), and the names and addresses of your shareholders.
Part 4: Declaration and signature - This part includes a declaration that the information given in the form is correct and complete, and a signature by a director or secretary of your company.
Why do you need to file the CR29 Form?
You need to file the CR29 Form for several reasons:
To comply with the law - The Companies Act, 2015 requires every company to deliver an annual return to the Registrar within 28 days after each anniversary of its incorporation date or the date of its last annual return. Failure to do so may result in penalties or prosecution.
To update your company information - The annual return helps to keep your company information accurate and current in the Companies Registry. This is important for transparency and accountability purposes.
To avoid confusion and disputes - The annual return helps to avoid confusion and disputes among your directors, secretaries, shareholders, creditors, customers, suppliers, and other stakeholders. It also helps to prevent fraud and identity theft.
Who should file the CR29 Form?
The CR29 Form should be filed by every company registered in Kenya under the Companies Act, 2015. This includes public limited companies, private companies limited by shares, companies limited by guarantee, and private unlimited companies. However, some exceptions apply:
Foreign companies - Foreign companies that have established a place of business in Kenya do not need to file the CR29 Form. Instead, they need to file a different form called Form FC6 or Annual Return [Section 1009 of the Companies Act].
Dormant companies - Dormant companies - Dormant companies are companies that have not carried on any business or had any significant accounting transactions during a financial year. Dormant companies do not need to file the CR29 Form. Instead, they need to file a different form called Form CR31 or Annual Return for Dormant Company [Section 706 of the Companies Act].
Exempt private companies - Exempt private companies are private companies that have no more than 50 shareholders, do not have any beneficial interest in their shares held by a public company or its subsidiary, and do not have any debentures listed on a securities exchange. Exempt private companies do not need to file the CR29 Form. Instead, they need to file a different form called Form CR32 or Annual Return for Exempt Private Company [Section 707 of the Companies Act].
How to download the CR29 Form?
There are two ways to download the CR29 Form:
Option 1: Download from the BRS website
The Business Registration Service (BRS) is the government agency that administers the Companies Registry in Kenya. You can download the CR29 Form from the BRS website by following these steps:
Go to the BRS website at .
Click on the "Downloads" tab at the top menu.
Click on the "Companies Forms" link under the "Forms" section.
Scroll down to find the "Form CR29 - Annual Return" link and click on it.
A PDF file of the CR29 Form will open in a new tab or window. You can save it to your computer or print it out.
Option 2: Download from pdfFiller
pdfFiller is an online service that allows you to fill, edit, sign, and share PDF documents. You can download the CR29 Form from pdfFiller by following these steps:
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Go to the pdfFiller website at .
Type "CR29 Form" in the search box and press enter.
Select the "CR29 - Annual Return" document from the search results.
A PDF file of the CR29 Form will open in the pdfFiller editor. You can fill it online or download it to your computer.
How to fill the CR29 Form?
To fill the CR29 Form, you need to provide accurate and complete information about your company in each part of the form. Here are some tips and instructions for each part:
Part 1: Company details
This part requires you to provide basic information about your company, such as:
Company number - This is a unique number assigned to your company by the Registrar when you registered your company. You can find it on your certificate of incorporation or on the eCitizen portal.
Name - This is the official name of your company as registered with the Registrar. It should match exactly with your certificate of incorporation or on the eCitizen portal.
Business name (if any) - This is an optional name that you may use to carry on business under your company name. It should be registered with the Registrar separately from your company name.
Return date - This is the date on which your annual return is made up. It should be within 28 days after each anniversary of your incorporation date or the date of your last annual return.
Company type - This is the type of company that you registered, such as public limited company, private company limited by shares, company limited by guarantee, or private unlimited company.
Principal business activities - This is a brief description of the main activities that your company engages in. You can use one or more codes from the Standard Industrial Classification (SIC) system to classify your activities.
Registered office address - This is the address where your company's official documents and notices are sent and kept. It should be a physical location in Kenya and not a post office box.
Part 2: Directors and secretaries
This part requires you to provide information about your directors and secretaries, such as:
Name - This is the full name of each individual director or alternate director, or the corporate name of each corporate director or alternate corporate director.
Service address - This is an address where each director or secretary can be contacted for official purposes. It can be different from their residential address - and it can be a post office box or a registered office address of another company.
Nationality - This is the citizenship of each individual director or alternate director, or the country of incorporation of each corporate director or alternate corporate director.
Country of residence - This is the country where each director or secretary normally lives and works.
Occupation - This is the profession or trade of each individual director or alternate director, or the nature of business of each corporate director or alternate corporate director.
Date of birth - This is the date on w